Position Classification for General Staff	
Contact Officer	Manager, Employee  Relations	

PROCEDURE	Purpose	To outline the procedures for the Position Classfication for General Staff (Level 1 – 9) to determine the classification level and remuneration of a particular position.
	
	Procedure

Supervisor/Manager
	Position Classification review

Prepare or revise a position description in consultation with the incumbent, using the Macquarie University position description template.

Ensure that the position satisfies the organisational needs of the work unit and review its impact on other roles within the work unit.

Complete a position description cover sheet (ensuring it contains all signatures as required), and also complete a position classification review request form.

Forward the position description (including an organisational chart), the position description cover sheet and position classification review request form to the
Dean/Head of Office.
	
	Dean/Head
	Review all submitted documentation.

Ensure that the position description’s duties and accountabilities are aligned to the Division/Office objectives and management requirements.

Approve position classification review form, and forward all submitted documentation to Human Resources.	
	Human Resources
	Classify the position, and advise the initiating manager of the classification outcome. The position incumbent will then be notified of the outcome.

Take the necessary action to adjust the salary of the incumbent of the newly classified position.	

Staff Member

Human Resources

Staff Member

Director, Human Resources	(When a supervisor does not support the review of a position classification)

Where a staff member believes that their position should be reviewed, but their supervisor does not support a rewriting or  reevaluation of the position, the staff member may approach Human Resources directly for assistance in obtaining a review of the position.

Seek the advice of the supervisor of the work unit, as to why the work unit believes that the position should not be reviewed, and make a decision on whether the position will be reviewed or not.

Appeals

The position classification review outcome may be appealled by submitting a statement (including the grounds and reasons for the appeal of the position classification review outcome) to the Director, Human Resources.

Review the following documentation:
•	Position description and all submitted position classification review
•	documents forwarded by Dean/Head of Office to Human Resources
•	Position Classification Review outcome report
•	Appellant’s statement
•	Supervisor’s statement
Cannot take into consideration any new information that alters the original documentation.

Will make a determination of the position’s classification.

The decision of the Director, Human Resources will be final.

Appellant will be provided with a report detailing reasons for the determination.	
	Keywords	Position Classification, General Staff, Appeal	

Date Approved	26 May 2008	
Approval Authority	Director, Human Resources	
Date of Commencement	tba	
Amendment Dates	New or tbc	
Date for Next Review	3 years from date of commencement	
Related Policies, Procedures and Guidelines	Policy – Position Classification for General Staff