APPLYING FOR ACADEMIC PROMOTION	
Contact Officer	Director, Human Resources	

PROCEDURE	Purpose	To outline the steps involved in applying for academic promotion.
	
	Procedure		
	Applicant	DETERMINE ELIGIBILITY

Applicants will have at least one (1) year’s service (or its equivalent in broken periods of service) at Macquarie University by the closing date for applications.

The expectation is that an applicant will apply for promotion from their current level to the next higher level, however, promotion by more than one level is not precluded.

An applicant who was previously unsuccessful at promotion may reapply for promotion in the next promotions cycle. They may do so by either submitting a completely new application, or by utilising the unsuccessful application and updating it with details of activity undertaken following submission. Applicants wishing to wait until after the next promotions cycle must submit an entirely new application.

COMMENCE APPLICATION PROCESS

Review the policy (particularly the selection criteria for the level to which promotion is being considered), procedures and guidelines to ensure familiarity with the requirements and the evidence that must be provided with an application.

Seek advice from the Head of Department, Dean, Performance Development and Review (PDR) supervisor, colleagues and/or referees on whether there is the evidence necessary to meet the criteria for promotion.

Ensure all internal department/faculty deadlines are met.

Adhere to all the published deadlines.

Advise the Head of Department of the intention to apply in the current round. Provide the Head of Department with sufficient time for the preparation, consideration and submission of the Discipline Report. It is recommended that this advice be provided at least one month prior to the closing date for applications.

REFEREES

For an application for promotion to Level B, nominate at least two (2) referees.

For an application for promotion to Level C, D or E, nominate at least three (3) referees.

No application is to include more than five (5) referees.

Notify referees of the intention to submit an application, the format of referee report and the deadline for submission.

COLLATE EVIDENCE
 
Recognise that the application is in two parts and that the information provided to the Promotions Committee is to be targetted and succinct. One A4 folder (for both parts) is to be considered the maximum to be provided.

Part 1 – Details
Provide a factual summary of the activity you have undertaken including:
•	your most recent PDR Report, usually expected to be less than 12 months’ old, unless career breaks have been taken
•	details of your current workload allocation
•	the unit titles and codes of the undergraduate and postgraduate units taught, the corresponding study period and year, credit points value, enrolments, hours, level of responsibility, number of lectures, tutorials, laboratories etc.
•	current related duties such as program coordination
•	supervision of honours and postgraduate students, including numbers and completions
•	publications/outputs record including citations, where appropriate, indicating whether the publication process included formal peer review
•	applications for funding, your position on the application, outcome, if successful dollars awarded, the period of the funding and the lead institution (where external)
•	Higher Degree Research (HDR) student supervision, including load, completion record, supervisory status, type of degree and enrolment type (full-time, part-time)
•	Postdoctoral Research Fellows and/or Early Career Researchers you have supervised / directed / mentored

Part 2 – Sources of Evidence and Evaluation of Performance
This section will form the greater part of your application and requires you to provide evidence of the quality and impact of your performance across the three elements of scholarship – research, learning and teaching, and community engagement. It is recognised that your performance will vary depending upon your current level, experience, workload allocation and opportunity. The expectation is that the quality and impact across the areas will increase as you progress through the levels.

•	Leading and promoting learning and teaching
•	Leadership in curriculum design
•	Student-focussed learning and teaching
•	Research-enhanced Learning and Teaching
•	Leadership in research
•	Research mentoring
•	Research collaborations
•	Contributions to the University, faculty and/or department community
•	Contributions to community and professional organisations, government agencies, NGOs, public intellectual discussion and the general community.

SUBMIT APPLICATION

Submit the application in the required format, with the necessary number of copies, by the published deadline (30 
April).

Recognise that in submitting an application it may be necessary to attend an interview with the Promotions Committee to clarify certain aspects of the application.

MEET DEADLINES

If your application is not submitted by the published closing date, it may not be considered in the current round. The Deputy Vice-Chancellor (Provost) will make a decision on the status of each late application where there is documented evidence of exceptional circumstances. If it is determined that the late application is not to be included in the current round, a new application will be required for any subsequent requests for promotion.
	
	Keywords	Promotion, Academic Promotion, Application	

Date Approved	Draft – 4 July 2008	
Approval Authority	Deputy Vice-Chancellor (Provost)	
Date of Commencement	tbc	
Amendment Dates	New	
Date for Next Review	Three years from date of commencement	
Related Policies, Procedures and Guidelines	Policy – Academic Promotion
Procedure – Academic Promotion
Procedure – Appealing against an Academic Promotion Decision
Guidelines – Evidence required for Academic Promotion